Office Admin

ITviec.com is the leading IT job portal in Vietnam. We have helped hundreds thousands of IT professionals advance their careers, and over ten thousand companies find great talents. Our vision and mission is to “Excite The IT In Vietnam by Great Hiring” and “Create A Place For IT People To Advance Their Careers”.

We are looking for a proactive Admin to support the daily operations of our organization and be a part of VIPs Care Team.

• VIPs Care Team includes HR, Accounting and Admin. If ITviec is a bus, VIPs care team is the oil. Without oil the bus can’t run smoothly. We are proud of providing invisible oil values for VIPs and making all VIPs happy working at ITviec.

The roles that you’ll be responsible for:

Office admin is responsible for ensuring the smooth operation of office administration and facility management, while supporting others teams in various coordination and documentation tasks.

1. Procurement & Inventory Management

• Handle procurement processes including sourcing, purchasing, and maintaining inventory for office supplies, food, beverages, and equipment.

• Ensure timely replenishment and proper storage of office supplies and assets.

2. Vendor & Facility Management

• Manage vendors to ensure best pricing, service quality, and contract compliance.

• Oversee meeting room bookings and general office facilities to maintain a safe, organized, and efficient workspace

3. Administration & Documentation

• Manage signing, delivery, and filing of company documents, ensuring accuracy and up-to-date records.

• Arrange business trips, including booking flights, accommodations, and transport.

• Review and translate documents as needed.

• Manage and update administrative systems (Base HRM, Base Assets,...)

4. Sales & Accounting Support

• Reviewing service contracts and verifying service activation for clients.

• Follow up on invoices, payments, and related sales documentation.

• Support accounting tasks, including preparing documents for the accounting firm, bookkeeping, and payroll coordination.

5. HR & Company Events

• Support the HR team in organizing company events

• Collaborate cross-functionally to ensure smooth execution of company projects and operations.

Key benefits:

• You will develop your organization, negotiation skills

• You are a very important person to help ITviec grow like a rocket

• You will work in a funny - friendly working environment with supportful co-workers. 

• Straight talk - we say what we think and do what we say

• Laptop provided

• Great working hours: 8:30 AM to 5:00 PM, from Monday to Friday (1 day remote working per week)

• Tet bonus, salary increase every 6 months, great day off policy, gifts, parties and many other benefits that we love to share with you in person.

• Attractive day-off and great benefits for old-timer

Skills and experience:

• Male/Female, 23-28 years old

• 2 years of experience in administration, procurement, or office management.

• Experience supporting Sales is a plus.

• Proficient in Microsoft Office (especially Excel).

Required soft skill and personality: 

• Strong problem-solving and organizational skills.

• Ability to work independently with minimal supervision.

• Strong attention to detail and multitasking ability.

• Positive attitude and growth mindset.

• Good communication and interpersonal skills.

• Fluent English conversation skill (speaking and listening)